Platform features

Everything Scout groups and Explorer Units need to run well

Scout Suite covers the operating work behind the programme for groups, Explorer Units, districts and counties / areas / regions: members, finance, fundraising and grants, badges, events, safety, premises and hall hire, trustees, group phones with eSIM-to-eSIM calling, shareable call flows for camps and larger events, meetings, parents, equipment, communications, an AI assistant and trusted integrations, plus campsites and jamborees.

Group operations

Run sections, leaders, members, records and reporting in one secure system built for UK Scout groups.

Explore Group operations

Membership

Manage young people, contacts, enquiries, waiting lists, moving up and section sizes, from a family's first enquiry to a young person's last meeting.

Explore Membership

Finance

Collect subs, issue invoices families can pay from a link, take card and Direct Debit payments, give each section its own budget, reconcile the bank from a live feed and produce charity-ready reports.

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Gift Aid

Collect declarations, manage claims and keep Gift Aid evidence connected to payments and families.

Explore Gift Aid

Fundraising

Raise money for the next camp or a new minibus with your own donation page, collect Gift Aid as people give, and track grants from the application deadline to the funder's report, each in its own restricted fund.

Explore Fundraising

Programme

Track badges, requirements, stock, programme activities and uniform placement across the whole group, then see which badges are due, which are still to present, and print a pouch insert for each young person.

Explore Programme

Uniform designer

See exactly where every badge goes on a Scout uniform, free and without an account. Badges are placed by the official rules, and leaders can show any young person their own uniform, built from the badges they've been awarded.

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Events

Plan events, collect signups, manage attendance, consent, budgets, kit lists, helpers and event documents.

Explore Events

Parents

Give parents a secure place to manage children, consent, invoices, badges and Direct Debit details.

Explore Parents

Safety

Manage risk assessments, incidents, reported problems, the risk register, data protection records, consent and retention for Scout groups.

Explore Safety

Premises

Keep the hut safe and earning: maintenance tasks with reminders, a fire log book, certificates with expiry dates, the Scouts' premises audit, problems reported from a QR poster, and hall hire bookings that turn into invoices.

Explore Premises

Trustees

Give your Trustee Board what it needs: a trustee report with what needs a decision first, yearly declarations of interest, a risk register, key documents with expiry dates, signed-off minutes and charity accounts headings, with the right terms for your nation.

Explore Trustees

Communications

Send announcements, emails, SMS messages and Facebook Page posts from the same system that holds member, event and parent records.

Explore Communications

Group phones

Give your group a permanent UK phone number, order leader eSIMs that can call each other, and verify WhatsApp on the group line: built for day-to-day running and for big events.

Explore Group phones

Call flows

Build shareable visual call flows for your group, district or county / area / region: menus, dial-to-leaders, schedules, voicemail and routing that works for everyday contact and for large events.

Explore Call flows

Meetings

Record or upload leader meeting audio, get transcripts and summaries, and keep minutes attached to the group, district or county / area / region.

Explore Meetings

Equipment

Tag tents, radios and trailers with QR labels or NFC stickers, then scan to check equipment in and out, book kits for camp, run a stocktake, log PAT tests and get email alerts when kit is overdue.

Explore Equipment

Districts and counties

One place for a District or County / Area / Region: every Group underneath it at a glance, provision planning, central billing, Explorer and Network Units, enquiries, meetings, equipment and a directory for your website.

Explore Districts and counties

Campsites and jamborees

Run a Scout campsite, activity centre or jamboree with everything a Group gets: a staff team with roles, a phone number and leader eSIMs, safety and premises records, kit you own or hire, and finance with grants and fundraising. Your District or County sets it up in minutes.

Explore Campsites and jamborees