Scout SuiteEvents
Scout events and attendance software
Plan events, collect signups, manage attendance, consent, budgets, kit lists, helpers and event documents.
Meetings and events in context
Track attendance for regular meetings and larger events while keeping records close to members, sections and parents.
Event admin that scales
Handle the operational detail around events without separate forms, lists and payment trackers.
Invite the right people, then publish
Choose who can sign up: young people in chosen sections, the whole group, or leaders only. Events start as drafts, and publishing emails each family once with the date, place, cost and a link to sign up.
Event money that adds up
On pre-pay events a place is only held once it's paid for. Leaders can invoice a sign-up they took by hand, record it as paid, or give a place for free, and the event's money closes out into the section's pot.
Paperwork for the day, on paper or as a PDF
Print the register for everyone signed up, put the description, programme, kit list, documents and refund policy on one information pack, and take the In Touch sheet of emergency contacts with you. Each one has Print and Download PDF.
Scout attendance software
Where this fits in Scout Suite
Scout Suite is broader than a single feature. This page connects into the wider operating system for members, parents, leaders, treasurers and trustees.
Group operations
Run sections, leaders, members, records and reporting in one secure system built for UK Scout groups.
Explore Group operationsFinance
Collect subs, issue invoices families can pay from a link, take card and Direct Debit payments, give each section its own budget, reconcile the bank from a live feed and produce charity-ready reports.
Explore FinanceProgramme
Track badges, requirements, stock, programme activities and uniform placement across the whole group, then see which badges are due, which are still to present, and print a pouch insert for each young person.
Explore ProgrammeEvents
Plan events, collect signups, manage attendance, consent, budgets, kit lists, helpers and event documents.
Explore EventsGroup phones
Give your group a permanent UK phone number, order leader eSIMs that can call each other, and verify WhatsApp on the group line: built for day-to-day running and for big events.
Explore Group phonesCall flows
Build shareable visual call flows for your group, district or county / area / region: menus, dial-to-leaders, schedules, voicemail and routing that works for everyday contact and for large events.
Explore Call flowsParents
Give parents a secure place to manage children, consent, invoices, badges and Direct Debit details.
Explore ParentsSafety
Manage risk assessments, incidents, reported problems, the risk register, data protection records, consent and retention for Scout groups.
Explore SafetyQuestions groups ask
Can Scout Suite track meeting attendance?
Yes. Attendance can be tracked for sections, events and individual members, with exports and reports available where needed.
Can events include questions and consent?
Yes. Events can include signup questions, consent requirements, helpers, documents, budgets and kit lists.
Can an event be for one section only, or leaders only?
Yes. Each event says who can sign up: young people in the sections you choose, every young person in the group, or leaders only. Parents only see events their children are invited to.
What about leader meeting minutes?
Scout Suite also includes a separate meetings area for recording or uploading audio and generating transcripts, summaries and minutes for group, district and county / area / region meetings.