Scout SuiteMembership
Scout member and waiting list management
Manage young people, contacts, invitations, parent access, upcoming starts and waiting list offers without losing the detail.
Keep membership moving
Track who is waiting, who has been offered a place, who is starting soon and what details still need collecting.
Embed signup on your group website
Share a public signup link, or install the free Scout Suite WordPress plugin to add a waiting list form to your existing WordPress site.
Parent-linked records
Connect parents and carers to the young people they manage so details, consent and payment workflows can move online.
Scout waiting list software
Where this fits in Scout Suite
Scout Suite is broader than a single feature. This page connects into the wider operating system for members, parents, leaders, treasurers and trustees.
Group operations
Run sections, leaders, members, records and reporting in one secure system built for UK Scout groups.
Explore Group operationsFinance
Collect subs, issue invoices, reconcile bank activity, manage budgets and produce charity-ready reports for your Scout group.
Explore FinanceProgramme
Track badges, requirements, stock, programme activities and uniform placement across the whole group.
Explore ProgrammeEvents
Plan events, collect signups, manage attendance, consent, budgets, kit lists, helpers and event documents.
Explore EventsGroup phones
Give your group a permanent UK phone number, order leader eSIMs that can call each other, and verify WhatsApp on the group line — built for day-to-day running and for big events.
Explore Group phonesCall flows
Build shareable visual call flows for your group, district or county / area / region — menus, dial-to-leaders, schedules, voicemail and routing that works for everyday contact and for large events.
Explore Call flowsParents
Give parents a secure place to manage children, consent, invoices, badges and Direct Debit details.
Explore ParentsSafety
Manage risk assessments, incidents, data protection records, consent, retention and compliance workflows for Scout groups.
Explore SafetyQuestions groups ask
Can we add the waiting list to our WordPress website?
Yes. Scout Suite provides a free WordPress plugin that embeds your group's waiting list signup form on your existing site. Install it from GitHub: https://github.com/everycastlabs/scoutsuite-wordpress-waitlist-plugin
Can parents update member details?
Scout Suite includes parent-facing workflows so groups can reduce admin while keeping leader records up to date.
Can we invite members in bulk?
Yes. Groups can use bulk invitations and imports to bring families into Scout Suite without manual account setup.