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Scout Suite

Equipment

Scout equipment tracking with QR codes and NFC tags

Tag tents, radios and trailers with QR labels or NFC stickers, then scan to check equipment in and out, run a stocktake, log PAT tests and track badge stock — all from one place.

QR & NFC taggingScan to check in/outStocktake

Tag it once, scan it forever

Stick a printed QR label or an NFC tag on any piece of kit — tents, stoves, radios, first aid tins, trailers — and bind it to that item in Scout Suite. Scan the same tag to look it up, check it out, check it back in, move it between stores, or jump straight into a PAT test.

QR code labels
NFC tags (Android tap-to-scan)
Works from any phone's camera
Print your own labels or use pre-serialised stickers

Camp packs and trailers, sorted in minutes

Scan a whole trailer's worth of kit into one checkout, hand it to a leader or take it out as a group, then scan items back in one at a time as they return — so a camp pack-down doesn't end with someone guessing what's still missing.

Bulk check-out and check-in
Loans to leaders or the group
Overdue reminders
Condition tracking

Stocktakes that tell you what's actually missing

Start a stocktake for a store room or the whole group, scan everything you find, and get a clear report: what's accounted for, what's missing, what turned up somewhere unexpected, and what's in the wrong place.

Expected vs. found reporting
Works across multiple store rooms
PAT test logging by scan
A dedicated Quartermaster role

Stock and badges too

Groups can track badge stock and general stock movements, with low-stock reporting and valuation support.

Badge stock
Stock movements
Low stock alerts
Stock valuation

Scout equipment tracking QR code NFC

Where this fits in Scout Suite

Scout Suite is broader than a single feature. This page connects into the wider operating system for members, parents, leaders, treasurers and trustees.

Group operations

Run sections, leaders, members, records and reporting in one secure system built for UK Scout groups.

Explore Group operations

Finance

Collect subs, issue invoices, reconcile bank activity, manage budgets and produce charity-ready reports for your Scout group.

Explore Finance

Programme

Track badges, requirements, stock, programme activities and uniform placement across the whole group.

Explore Programme

Events

Plan events, collect signups, manage attendance, consent, budgets, kit lists, helpers and event documents.

Explore Events

Group phones

Give your group a permanent UK phone number, order leader eSIMs that can call each other, and verify WhatsApp on the group line — built for day-to-day running and for big events.

Explore Group phones

Call flows

Build shareable visual call flows for your group, district or county / area / region — menus, dial-to-leaders, schedules, voicemail and routing that works for everyday contact and for large events.

Explore Call flows

Parents

Give parents a secure place to manage children, consent, invoices, badges and Direct Debit details.

Explore Parents

Safety

Manage risk assessments, incidents, data protection records, consent, retention and compliance workflows for Scout groups.

Explore Safety

Questions groups ask

Does Scout Suite support QR codes for equipment?

Yes. Print your own QR labels or use pre-printed serialised stickers, bind each one to an item, then scan with any phone's camera to look it up, check it out, check it in, move it, or record a PAT test.

Does Scout Suite support NFC tags for equipment?

Yes, on Android devices with NFC — tap a tagged item instead of scanning a QR code. Scout Suite reads the tag's factory serial number only; nothing is ever written to the tag, so equipment stays taggable with any system, not just Scout Suite. On iPhone, use the QR label on the same item instead — NFC tapping isn't supported by Safari.

Can Scout Suite track equipment loans?

Yes. Scan a whole batch of items into a single checkout, to a leader or to the group itself, then scan them back in individually as they're returned — with overdue reminders and condition tracking built in.

Can I do a stocktake in Scout Suite?

Yes. Start a stocktake for one store room or the whole group's inventory, scan everything you find, and get a report of what's accounted for, what's missing, what's in the wrong place, and anything unexpected.

Is there a role for the person in charge of equipment?

Yes — a Quartermaster role gives full access to equipment, loans and stock without also granting access to members, finances or communications.

Can Scout Suite track badge stock?

Yes. Badge stock and stock reporting are included alongside badge progress workflows.