Scout SuiteTrustees
Scout trustee board and governance software
Give your Trustee Board what it needs: a trustee report with what needs a decision first, yearly declarations of interest, a risk register, key documents with expiry dates, signed-off minutes and charity accounts headings, with the right terms for your nation.
A report for every trustee meeting
Produce a report for the time since the last meeting. Anything that needs the board, such as RIDDOR incidents, high-scoring risks, expired certificates, overdue subject access requests or Gift Aid waiting to be claimed, comes first, then membership, safety, premises, data protection and money. Every report is kept, with a PDF for the meeting papers.
The board's own housekeeping
Each trustee declares their interests once a year, or ticks that they have nothing to declare. The report flags a reserves policy due for review, insurance that has run out or is about to, and anyone still to declare.
Risks the board can actually weigh up
The risk register holds the big risks to the organisation, scored before and after your controls, each with a real owner from your volunteers or contacts, and exports as a PDF for the meeting.
The documents trustees get asked for
Keep the lease, insurance, governing document and grant paperwork in one place, each with an expiry date and the contact it relates to, alongside your landlord, insurer and contractors.
Minutes and records you can stand behind
Record or upload a meeting, get a transcript, summary and minutes, and sign the minutes off. Every conversation is also kept as a signed vCon on a separate vCon store, outside Scout Suite, so the record is tamper-evident and is still there if something in Scout Suite is deleted or damaged.
Accounts by charity heading, and the right regulator
Income and expenditure comes out under the charity accounts headings, split into unrestricted and restricted money, with a CSV for whoever prepares the accounts. Your charity number is labelled for your nation: the Charity Commission, OSCR or CCNI.
Roles that match the board
The Chair, Group Lead Volunteer, Treasurer and Trustees each have their own role. A Trustee sees the group's figures, not young people's details, and the audit log records who changed what.
Scout group trustee board software
Where this fits in Scout Suite
Scout Suite is broader than a single feature. This page connects into the wider operating system for members, parents, leaders, treasurers and trustees.
Group operations
Run sections, leaders, members, records and reporting in one secure system built for UK Scout groups.
Explore Group operationsFinance
Collect subs, issue invoices families can pay from a link, take card and Direct Debit payments, give each section its own budget, reconcile the bank from a live feed and produce charity-ready reports.
Explore FinanceProgramme
Track badges, requirements, stock, programme activities and uniform placement across the whole group, then see which badges are due, which are still to present, and print a pouch insert for each young person.
Explore ProgrammeEvents
Plan events, collect signups, manage attendance, consent, budgets, kit lists, helpers and event documents.
Explore EventsGroup phones
Give your group a permanent UK phone number, order leader eSIMs that can call each other, and verify WhatsApp on the group line: built for day-to-day running and for big events.
Explore Group phonesCall flows
Build shareable visual call flows for your group, district or county / area / region: menus, dial-to-leaders, schedules, voicemail and routing that works for everyday contact and for large events.
Explore Call flowsParents
Give parents a secure place to manage children, consent, invoices, badges and Direct Debit details.
Explore ParentsSafety
Manage risk assessments, incidents, reported problems, the risk register, data protection records, consent and retention for Scout groups.
Explore SafetyQuestions groups ask
Does Scout Suite file our annual return or accounts?
No. Scout Suite produces the figures, by charity accounts heading, and the trustee report. You still file with the Charity Commission, OSCR or CCNI on the regulator's own website.
Can trustees see young people's details?
A Trustee reads the group's figures, not young people's details. The Chair and the Group Lead Volunteer can do everything an admin can, and the Treasurer manages the finances.
Does it work for Districts and Counties?
Yes. Districts, Counties, Areas and Regions have their own trustee report, declarations of interest, risk register and documents.
Does the trustee report cover disclosure checks?
No. Disclosure checks and training are kept in the Scouts' own membership system, so they aren't part of the report.