Scout SuiteDistricts and counties
Scout district and county management software
One place for a District or County / Area / Region: every Group underneath it at a glance, provision planning, central billing, Explorer and Network Units, enquiries, meetings, equipment and a directory for your website.
Every Group underneath you, in one view
A District dashboard rolls up every Group linked to it. A County, Area or Region goes a layer further, across every District and every Group inside them. Groups keep their own data; you see what you need to support them.
Plan provision, not just sections
Provision planning builds on every Group and Unit's own section forecast to show where Scouting is full, where there's space, where volunteers will be needed and which Groups are at risk of becoming too small. It shows counts only: no young person's name leaves a Group.
Pay for your Groups centrally
A District or County can pay for its Groups' Scout Suite subscriptions, with a lower price per Group once enough Groups are paid for. A Group sees that it's paid for as soon as it accepts the invite.
Units that belong to the District or County
Explorer Units and Scout Network Units are organisations in their own right, affiliated to the District or County, with records shared with them as young people move up. Campsites, centres and jamborees you own and run can have their own space too.
Run the District like a Group
The same tools a Group uses, at District and County level: a team with roles, communications, enquiries, meetings with transcripts, equipment stores, building maintenance, safety and finance.
A directory of every Group and Unit on your website
The free WordPress plugin lists every Group and Unit you support on your District or County website, with meeting places and nights, and keeps it in step with Scout Suite. Units show as District or County Sections.
The right words for your nation
Choose the nation when you set up a County, Area or Region, and everyone underneath it sees the right terms: County in England, Area in Wales, Region in Scotland and Northern Ireland, with the Lead Volunteer titles to match, and the Charity Commission, OSCR or CCNI for charity numbers. Until the nation is known, Scout Suite uses neutral wording and never assumes England.
Suspend a volunteer everywhere, in one step
When a volunteer is suspended, the District or County Lead Volunteer puts every role they hold, in every Group, District and County, on hold at once, and restores them just as easily. A Group Lead Volunteer can do the same on the District Lead Volunteer's authority. Only the reason category is kept, and every step goes in the audit log.
Scout district management software
Where this fits in Scout Suite
Scout Suite is broader than a single feature. This page connects into the wider operating system for members, parents, leaders, treasurers and trustees.
Group operations
Run sections, leaders, members, records and reporting in one secure system built for UK Scout groups.
Explore Group operationsFinance
Collect subs, issue invoices families can pay from a link, take card and Direct Debit payments, give each section its own budget, reconcile the bank from a live feed and produce charity-ready reports.
Explore FinanceProgramme
Track badges, requirements, stock, programme activities and uniform placement across the whole group, then see which badges are due, which are still to present, and print a pouch insert for each young person.
Explore ProgrammeEvents
Plan events, collect signups, manage attendance, consent, budgets, kit lists, helpers and event documents.
Explore EventsGroup phones
Give your group a permanent UK phone number, order leader eSIMs that can call each other, and verify WhatsApp on the group line: built for day-to-day running and for big events.
Explore Group phonesCall flows
Build shareable visual call flows for your group, district or county / area / region: menus, dial-to-leaders, schedules, voicemail and routing that works for everyday contact and for large events.
Explore Call flowsParents
Give parents a secure place to manage children, consent, invoices, badges and Direct Debit details.
Explore ParentsSafety
Manage risk assessments, incidents, reported problems, the risk register, data protection records, consent and retention for Scout groups.
Explore SafetyQuestions groups ask
Can a District see every Group's data?
No. A District or County sees what it needs to support its Groups, such as subscription health, while each Group keeps its own members, finance and records. A Group has to accept an invite before it's linked.
Can a District see where it will need more Explorer or Network places?
Yes. Provision planning counts the Scouts turning 14, and the Explorers and Young Leaders turning 18, each term against the places in Explorer and Network sections, flags Groups forecast to fall below a viable number of young people, and shows how many more volunteers each section will need and by when. It uses counts only.
Can a District pay for its Groups?
Yes. A District or County / Area / Region can pay for its Groups' subscriptions centrally, with a lower price per Group once enough Groups are paid for. See the pricing page for the current rates.
Does Scout Suite support Explorer Units and Scout Network Units?
Yes. Both are their own kind of organisation, affiliated to a District or County, with the same tools as a Group. Young people's records are shared with them when they move up.
Does it work for Areas and Regions as well as Counties?
Yes. The nation you choose names the tier: a County in England, an Area in Wales, and a Region in Scotland and Northern Ireland. Districts and Groups underneath follow it.