Scout SuiteFinance
Scout group finance, subs and payment software
Collect subs, issue invoices families can pay from a link, take card and Direct Debit payments, give each section its own budget, reconcile the bank from a live feed and produce charity-ready reports.
Collect money with less chasing
Create payment schedules, invoice families, record payments and handle reminders from the same place as member records.
Families pay from a link
Every invoice has its own pay link, so a family can pay by card without signing in. Part-paid invoices only ask for what's left, and card payments can go through Scout Suite's payments or the card account the Group already has.
Every section has its own pot
Give each section a budget and a share of the subs each term, tag income and spending to a section, and close out an event's money into the right pot.
Treasurer-grade controls
Support the work treasurers need to do across budgets, bank accounts, receipts, reserves and year-end reporting.
A bank feed you can trust
Connect the Group's bank and every line comes in. Lines the bank hasn't settled yet show as pending, for information only, until they clear. Scout Suite suggests which payout each credit is, and counts it once. If you kept an account by hand, close it, or replace it with the connected one from a chosen day so the money is never counted twice.
Payouts, refunds and disputes accounted for
Each card and Direct Debit payout is split by what it paid for, with its fees, so the bank line matches the ledger. Card refunds go back to the payer, and disputes are tracked with their deadlines.
A shop for group stock
Sell neckers, badges and other group stock to families online, paid by card, with promotion codes that can cover a whole basket.
Scout subs management software
Where this fits in Scout Suite
Scout Suite is broader than a single feature. This page connects into the wider operating system for members, parents, leaders, treasurers and trustees.
Group operations
Run sections, leaders, members, records and reporting in one secure system built for UK Scout groups.
Explore Group operationsFinance
Collect subs, issue invoices families can pay from a link, take card and Direct Debit payments, give each section its own budget, reconcile the bank from a live feed and produce charity-ready reports.
Explore FinanceProgramme
Track badges, requirements, stock, programme activities and uniform placement across the whole group, then see which badges are due, which are still to present, and print a pouch insert for each young person.
Explore ProgrammeEvents
Plan events, collect signups, manage attendance, consent, budgets, kit lists, helpers and event documents.
Explore EventsGroup phones
Give your group a permanent UK phone number, order leader eSIMs that can call each other, and verify WhatsApp on the group line: built for day-to-day running and for big events.
Explore Group phonesCall flows
Build shareable visual call flows for your group, district or county / area / region: menus, dial-to-leaders, schedules, voicemail and routing that works for everyday contact and for large events.
Explore Call flowsParents
Give parents a secure place to manage children, consent, invoices, badges and Direct Debit details.
Explore ParentsSafety
Manage risk assessments, incidents, reported problems, the risk register, data protection records, consent and retention for Scout groups.
Explore SafetyQuestions groups ask
Can Scout Suite manage Scout subs?
Yes. It supports recurring payment schedules, invoices, parent payment flows and arrears tracking for group subscriptions.
Does Scout Suite support bank reconciliation?
Scout Suite includes bank account, transaction matching, receipt and reporting workflows for group treasurers.
Can we keep the card and Direct Debit accounts we already have?
If Scout Suite connects to them, yes. A Group can connect the accounts it already uses, and the money goes straight to them. If you haven't got one, the Group can use Scout Suite's own payments instead. The Collecting subs guide lists what connects.
Do families need an account to pay an invoice?
No. Every invoice that's sent has its own pay link, so a family can pay by card without signing in. If part has already been paid, they're only asked for the balance.
Can each section have its own budget?
Yes. Treasurers can give each section a budget and a share of the subs each term, and tag income and spending to a section so its pot and spending report stay up to date.