Scout SuiteHow-to guide
Building maintenance
The EICR, the gas safety check, the fire alarm test — each gets a real due date instead of a line in someone's diary, and what's overdue is impossible to miss.
Track tasks against a real due date
Maintenance Tasks holds recurring compliance work — the annual EICR inspection, gas safety checks, and anything else on a schedule. Set how often it repeats; anything overdue shows on the list rather than being buried in a folder.
Mark it complete and the next date rolls forward
Complete on a task records who did it and when, and rolls the next due date forward automatically — no need to recalculate or re-enter it.
Log every fire check
The Fire Log Book records every alarm test, extinguisher check and emergency lighting test: who checked it, and when the next one's due. Checked by is a picker — adult volunteers, or a general contact if they don't have a Scout Suite login. Can't find them? + Add new contact creates one without leaving the form. It's the paper trail an insurer or a fire officer will actually ask to see.
Keep the certificate with the task it proves
Building Documents is where the EICR and gas certificates themselves get uploaded, each with its own expiry date, so a leader can see one coming due before it actually lapses.
Safety & HQ
More in this topic
Risk, incidents, GDPR, the building, and the kit in it.