Printing labels and cards

Open the section and choose Address labels, or Address labels in an event's menu for just the young people on it. Each label is addressed to The parent/carer of the young person, or to the young person themselves, at the address on their record. Tick Add the section name if you want it.

Addresses are typed into one box, so the labels split them into lines at commas and new lines, with the postcode on its own line. When an address has more lines than the label holds, the middle lines are joined, never the postcode. The preview marks any that were joined and anyone with no address, so you can fix the record first.

Anyone who can see the young people's contact details can print them.

Choose the Avery sheet from the code on the box: L7160 or J8160, L7161 or J8161, L7163 or J8163, L7165 or J8165, L7651 or J8651, or L7159 or J8159. For anything else, choose Custom sheet and type its measurements.

For a label printer, choose its labels: Brother DK-11209, DK-11201, DK-11208 or a 62mm continuous roll (set the length), or DYMO 99010, 99012, 11352, 11354 or the 4 x 6 inch shipping labels. You get a PDF with one label per page at the label's size, to print through your printer's normal settings. No extra software is needed.

Print at Actual size / 100%, not "Fit to page", or the labels won't line up. Choose the matching paper size in your printer's settings: A4 for a sheet, or the label's size for a label printer.

On a part-used sheet, choose Start at label and the first label that's still there. Print a test page prints just the outlines on plain paper: hold it against a sheet of labels, and if it's a little out, use Move right and Move down (in millimetres) and try again. Generic "compatible" sheets can be half a millimetre different from Avery's.

Print and Download PDF give you exactly the same pages, laid out to the millimetre with no page margins.

By default a card shows the young person's first name and last initial, their section (or their Patrol or Six), the event's name with its picture as the logo, and who to ring: the event's Leader in charge, with the number they chose to give out. Only the Leader in charge chooses that, on the event's Manage page: their Scout Suite eSIM, their own phone, or no number. Until they do, the cards use their eSIM if they have one, and the cards page says who to ask. Or choose Someone else and type a name and number. From a section, type the name and number yourself. You can add your own text too.

A card is worn where anyone can read it, so a full surname is off unless you tick it, and a photo only prints for young people whose parents gave consent to photos for internal use. A home address, date of birth or school is never offered. Leaders can add a short medical alert, with a warning, the way an In Touch card can; helpers can't.

Save as new keeps the options under a name, for just this section, sections you choose (both Cub sections, say), every section in the Group, or this event. Anyone who can print there can pick them from Saved options next time, and this device remembers the last one you used.

You can change or delete saved options if you could have made them for every section they cover. Whoever made them can too, while they can still print for all of those sections. Everyone else uses them as they are, or chooses Save a copy to make their own. A photo or medical alert in saved options is still checked against the person printing.